1. FUNCTION: The Section Secretary manages the records and correspondence of the Section.
2. SUMMARY OF DUTIES and RESPONSIBILITES:
a. Responsible for the recording of accurate minutes of all Section Executive Committee meetings and all Section business meetings.
b. Responsible for distribution of meeting minutes for all Section Executive Committee meetings and all Section business meetings. (Note Approved Exception: Section Chair is responsible in the Alaska Section for meeting notices and agenda for all Executive Committee meetings and Section Meetings).
c. Responsible for safekeeping of all Section records.
d. Responsible for notifying IEEE Regional Activities Staff of all changes in Section Officers within 20 days of their election.
e. Responsible for maintaining an adequate supply of all forms, stationary, and other materials required by the Section.
f. Responsible for submitting Section Bylaws to IEEE Headquarters and reporting any revisions made to them.
g. Responsible for submitting the L-31 reports of meeting activity and the Officer Confirmation from, which shall include meeting and officer information for the Section, Subsection(s) and Affinity Groups for the calendar year. The reports are to be submitted to IEEE Headquarters on or before the deadline date for the Section Rebate, which is usually within the third week of February.
3. AUTHORITY: Generates all Section correspondence delegated by the Chair
4. RELATIONSHIPS: Reports to the Section Chair.
Jo Ann Neumaier reviewed and distributed the officer position description for the Alaska Section Secretary.