1. Performs the duties of the Section Chair whenever the Section Chair is unable to do so, as well as other duties as delegated by the Chair.
2. Strives to become familiar with the duties of the Chair and undertakes other responsibilities assigned by the Section Chair of the Section Bylaws.
3. Arranges for the speakers for the monthly membership and annual social meetings. Prepares speaker and meeting announcements for the Section newsletter and local newspapers.
4. Introduces monthly speakers
5. Is responsible for handling publicity for the Section if a Publicity Committee Chair is not appointed

Regular membership meetings are held the third Wednesday of each month

• 1^st Day of Month: Transmit meeting announcements to speaker and to the newsletter editor
• 1^st Thursday of month: Attend Section EXCOM meeting and be prepared to announce speaker
• 2^nd Monday of Month: Transmit meeting announcements to local newspapers, verify A/V needs of speaker
• The day before the meeting give estimated attendance numbers to restaurant (Cindy or Jack : 563-2272, or fax: 562-0161),
• Day of the membership meeting: announce speaker, finish meeting by "mugging" the speaker with IEEE Alaska Section coffee mug.
• After the meeting: send Thank You letters

The annual social meeting (evening dinner with spouses and guests) is usually scheduled the third Saturday of September to allow the Fairbanks Student Chapter and Subsection members to attend. The annual Section Awards’ presentations are made at this meeting. Planning should begin in April/May. A sample planning sheet is available here.

• Research and develop a list of potential speakers early in the year.  Be prepared to present recommendations regarding speaker options to the Excom at the March regular ExCom meeting.  While this may seem rather early, it is critical in allowing time for potential speakers to arrange their schedule (the closer to the date of the banquet, difficulty in finding a good speaker grows exponentially).
• The banquet is traditionally held on the second or third Saturday in September; this date roughly coincides with the anniversary of the Section establishment date of September 18, 1959.  Coordinate the date with the UAF IEEE Student Branch Counselor to ensure that branch members will be able to attend.
• As early as possible in the year, ask the Section Chair to informally invite the Region 6 director to attend the banquet.  If unable, the extend the invitation the the Northwest Area Chair.
• Begin planning process in May.
• Develop a planning task list and present to the full committee at the May ExCom meeting.
• In February develop rough budget numbers and submit to the Section Treasurer.
• Coordinate with the Awards & Recognition Committee Chair to develop the  evening program sequence of events. 

 Generally, the evening sequence is as follows:

• Chair’s address
• Recognition of officers and committee members by Chair
• Recognition of distinguished guests and Student Branch members by Chair
• Presentation of awards and scholarships by A&R Committee Chair and/or Section Chair
• Introduction of Guest Speaker by the Section Vice Chair
• Closing remarks by Chair
• End of evening

Estimating attendance

Based on number of RSVP

1. Technical speakers draw more members to the monthly meetings than those with general topics
2. Stay in touch with speakers as their designated day approaches. Have a backup plan if something happens and they can’t make it.
3. Obtain a write-up from the speaker for the newsletter (a longer one) and/or the monthly email message and the newspaper announcement.
4. At end of year prepare a list of possible topics for coming year. Have January program lined up to ease transition to new Vice Chair.

Newspapers will edit your information, so keep it short and to the point. An example would be